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Record Sharing



The practice complies with Data Protection and Access to Medical Records legislation. Identifiable information about you will be shared with others in the following circumstances:

  • To provide further medical treatment for you e.g. from district nurses and hospital services.
  • To help you get other services e.g. from the social work department. This requires your consent.
  • When we have a duty to others e.g. in child protection cases anonymised patient information will also be used at local and national level to help the Health Board and Government plan services e.g. for diabetic care.

If you do not wish anonymous information about you to be used in such a way, please let us know.
Reception and administration staff require access to your medical records in order to do their jobs. These members of staff are bound by the same rules of confidentiality as the medical staff.

Sharing information in the NHS helps ensure that the quality and safety of services is consistent across the country. It can also highlight different diseases and conditions that may require more NHS investment. This is an opportunity for each of us to help the NHS provide high quality care for all.

You can find out more about how information is used for purposes beyond your direct care, the benefits this bring and the choices you have available to you by watching our short video. To view it with subtitles, click on the caption icon within the video player. This video is hosted on NHS England’s YouTube channel. If you have difficulty viewing it, you can also see it on NHS Choices

You can also read the information leaflet Better information means better care, which is being delivered to households in England during January. The leaflet is also available in Braille, easy read and large print formats. These are available upon request by calling the dedicated patient information line on 0300 456 3531.

The patient information line is also there to answer any questions or concerns that people have about how their data are used for these purposes. The information line is open Monday to Friday, 8am to 8pm and on Saturdays from 9am to 3pm. The number to call is 0300 456 3531. A text phone service is also available on 0208 7428620.

Opt Out Form

Sharing of electronic patient records between health professionals/units

We hold sensitive and confidential data about you on our computer system. We have a duty of care to ensure we protect this information for you. We share this information with some other NHS services such as hospitals in order to improve the care you receive and other NHS services also share their information about you with us. Examples of these organisations are listed in our Privacy Notice in the GDPR section of the website.
For some services we have an extra level of security. We ask them to verify your consent to share your information by providing a unique code that is sent to you by text, email or SystmOnline.
You have the right to have your say about which services you do, or do not, want to have access to your details. You can change your mind about this at any time.
If you have any questions about this please speak to the Practice Manager.

Summary Care Record

A Summary Care Record contains important information about any medicines you are taking, allergies you suffer from and any bad reactions to medicines that you have had.

Giving healthcare staff access to this information can prevent mistakes being made when caring for you in an emergency or when your GP practice is closed.

Your Summary Care Record will also include your name, address, date of birth and your unique NHS Number to help identify you correctly. You may want to add other details about your care to your Summary Care Record. This will only happen if you ask for the information to be included. You should discuss your wishes with the healthcare staff treating you.

The Summary Care Record information is visible to all health professionals – it does not permit access to your medical details. This is dealt with in the previous section on Record Sharing

You can choose not to have a Summary Care Record.

If you don’t want a Summary Care Record, you need to let your GP practice know by filling in and returning an opt-out form.
Summary Care Information Leaflet for Patients

Freedom of Information


For full details please contact the practice on 01943 604999 for a copy which may be posted or emailed to you upon request.